All industries

MileStack for construction teams

Connect the schedule, the team, and the budget.

Start from the project brief and the handover date. MileStack drafts phases, trade responsibilities, and estimated costs for your project manager to review.

A project manager and a trade lead reviewing drawings on an office fit-out site

Office fit-out — draft plan

Illustrative draft plan
Phase
W1W3W5W7W9W11

Survey and setup

Weeks 1 to 1

Strip-out

Weeks 2 to 3

Services first fix

Weeks 4 to 6

Partitions and ceilings

Weeks 5 to 7
An illustrative draft plan shown beside a photograph of the team at work.

Where planning starts today

Every trade has a plan. Few of them are the same plan.

Phase plans live in one file, responsibilities in another, and the timing assumptions behind them in a site meeting. Estimated costs are tracked separately, so a change in one rarely shows up in the others.

  • Programme filePhases drawn up at tender stage.
  • Site meetingWho starts when, agreed verbally.
  • Supplier emailsLead times that assume deliveries arrive on schedule.
  • Cost spreadsheetEstimates by category, updated separately.

MileStack keeps phases, people, and estimated costs in one plan, so a change can be seen across all three.

A worked example

From fit-out brief to reviewed programme

The brief becomes a draft sequence of phases with dependencies, owners, and estimated costs. Every figure is an assumption for your project manager to check.

  1. 1The brief

    Commercial office fit-out

    Illustrative project

    Scope
    Fit-out of a 1,200 m² office floor: strip-out, services, partitions, finishes.
    Target handover
    End of week 12.
    Trades
    Demolition, mechanical and electrical, drylining, finishes.
    Budget guidance
    Estimated costs to be broken down by category.

  2. 2The draft plan

    Illustrative draft plan

    Office fit-out — draft plan

    Phase
    W1W3W5W7W9W11

    Survey and setup

    Project manager

    Weeks 1 to 1

    Strip-out

    Trade lead

    Weeks 2 to 3

    Services first fix

    Trade lead

    Weeks 4 to 6

    Partitions and ceilings

    Trade lead

    Weeks 5 to 7

    Finishes

    Trade lead

    Weeks 8 to 10

    Snagging and handover

    Project manager

    Weeks 11 to 12

    Estimated costs

    €290,000

    Labour
    €96,000
    Materials
    €118,000
    Services
    €54,000
    Contingency
    €22,000

  3. 3Your review

    The project manager confirms sequence, owners, and cost assumptions before work is assigned.

    • Dates and sequence

      Check that the sequence and overlaps match site reality.

    • Estimates

      Replace estimated costs with figures from your own pricing.

    • Assignments

      Confirm which trade lead owns each phase.

When the work changes

A delivery delay affects the sequence.

Describe the change to the AI Assistant inside the project. It proposes structured changes to the plan. A project manager reviews them and decides whether to accept and apply them.

  1. Someone describes what changed.
  2. The AI Assistant proposes adjustments to tasks, dates, assignments, and estimates.
  3. A project manager reviews the proposal, then accepts it or keeps the current plan.
Requested changeIllustrative example
“The ceiling grid delivery has slipped by one week. Partitions can continue, but ceilings cannot close.”

Proposed adjustment

  • Extend partitions and ceilings by one week to absorb the late delivery.
  • Start finishes one week later and overlap them with the start of snagging.
  • Keep the handover date; estimated labour cost rises to reflect the overlap.
Phase
W1W3W5W7W9W11

Survey and setup

Project manager

Weeks 1 to 1

Strip-out

Trade lead

Weeks 2 to 3

Services first fix

Trade lead

Weeks 4 to 6

Partitions and ceilings

Trade lead

Weeks 5 to 8 · Changed

Finishes

Trade lead

Weeks 9 to 11 · Changed

Snagging and handover

Project manager

Weeks 11 to 12

Estimated costs

€295,000(+€5,000)

Labour
€101,000
Materials
€118,000
Services
€54,000
Contingency
€22,000

Nothing is applied until a project manager accepts the suggested changes. The proposal can also be edited by hand afterwards.

Who takes part

Project managers, trades, and clients on one plan.

The job titles below are examples. What each person can do comes from their MileStack project role.

  • Project manager

    Project Manager

    Owns the plan, reviews AI proposals, and accepts changes.

  • Trade lead

    Team Member

    Sees the tasks assigned to their trade and updates progress and attachments.

  • Client representative

    Observer

    Can be invited as an observer to follow progress, the Gantt chart, budget, or issues — as granted.

    Access a project manager could grant

    • Overall progress and completion
    • Gantt chart and dependencies
    • Budget and costs
    • Issues

Permissions are set at the organization level and can be overridden per project. Observers have read-only access and are free.

Questions

Questions from construction teams

AI-assisted. Human-approved.

Walk through a programme like yours.

Tell us about the projects you deliver and we'll show how a brief becomes a reviewed plan.

Talk to us about your workflow View the example project plan
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