All industries

MileStack for legal teams

Give every matter a clearer plan.

Describe the engagement and the dates your client has given you. MileStack drafts phases, responsibilities, and effort estimates for your team to review.

Two lawyers reviewing contract documents together at a table

Contract review — draft plan

Illustrative draft plan
Phase
W1W2W3W4W5W6

Intake and scoping

Weeks 1 to 1

Review: group A

Weeks 2 to 3

Review: group B

Weeks 2 to 4

Internal discussion

Weeks 5 to 5
An illustrative draft plan shown beside a photograph of the team at work.

Where planning starts today

The matter is clear. The plan behind it rarely is.

Scope arrives in an engagement letter, the completion date in a client email, and who does what is settled in a hallway conversation. Effort estimates sit in someone's head until the partner asks for them.

  • Engagement letterReview supply contracts across two business units.
  • Client email“We need your findings before the board meets.”
  • Team meetingAssociates split the document groups between them.
  • Partner's notesA rough estimate of hours, not yet shared.

MileStack brings these into one plan the whole team can see and correct.

A worked example

From engagement to reviewed matter plan

A short description of the engagement becomes a structured draft. The date shown is the one supplied by the client — MileStack does not calculate legal deadlines.

  1. 1The brief

    Supply contract review

    Illustrative project

    Scope
    Review supply agreements for change-of-control and termination clauses.
    Completion date
    Provided by the client: end of week 6.
    Document groups
    Group A: logistics contracts. Group B: manufacturing contracts.
    Team
    One partner, two associates, supporting staff.

  2. 2The draft plan

    Illustrative draft plan

    Contract review — draft plan

    Phase
    W1W2W3W4W5W6

    Intake and scoping

    Partner

    Weeks 1 to 1

    Review: group A

    Associate

    Weeks 2 to 3

    Review: group B

    Associate

    Weeks 2 to 4

    Internal discussion

    Partner

    Weeks 5 to 5

    Findings to client

    Partner

    Weeks 6 to 6

    Estimated effort

    104 h

    Partner
    18 h
    Associates
    64 h
    Supporting staff
    22 h

  3. 3Your review

    The partner checks the draft before anyone is assigned work.

    • Dates and sequence

      Confirm the client's completion date and time for internal discussion.

    • Estimates

      Adjust the hours per document group to the firm's experience.

    • Assignments

      Decide which associate takes each group.

When the work changes

The client adds another group of contracts.

Describe the change to the AI Assistant inside the project. It proposes structured changes to the plan. A project manager reviews them and decides whether to accept and apply them.

  1. Someone describes what changed.
  2. The AI Assistant proposes adjustments to tasks, dates, assignments, and estimates.
  3. A project manager reviews the proposal, then accepts it or keeps the current plan.
Requested changeIllustrative example
“The client has sent a third group of distribution contracts. The completion date stays the same.”

Proposed adjustment

  • Add a review phase for group C in weeks 3-4.
  • Assign group C to a second associate so the existing reviews are not stretched.
  • Keep internal discussion and the client completion date where they are; effort increases.
Phase
W1W2W3W4W5W6

Intake and scoping

Partner

Weeks 1 to 1

Review: group A

Associate

Weeks 2 to 3

Review: group B

Associate

Weeks 2 to 4

Review: group C

Second associate

Weeks 3 to 4 · Changed

Internal discussion

Partner

Weeks 5 to 5

Findings to client

Partner

Weeks 6 to 6

Estimated effort

148 h(+44 h)

Partner
22 h
Associates
96 h
Supporting staff
30 h

Nothing is applied until a project manager accepts the suggested changes. The proposal can also be edited by hand afterwards.

Who takes part

Partners, associates, and staff — each with the right view.

The job titles below are examples. What each person can do comes from their MileStack project role.

  • Partner

    Project Manager

    Owns the matter plan, reviews the draft, and accepts changes.

  • Associate

    Team Member

    Sees assigned review tasks, updates progress, and attaches notes.

  • Supporting staff

    Team Member

    Handles document preparation tasks assigned to them.

  • Client contact

    Observer

    Can be invited as an observer with read-only access to what the partner chooses to share.

    Access a project manager could grant

    • Overall progress and completion
    • Gantt chart and dependencies
    • Can export PDF

Permissions are set at the organization level and can be overridden per project. Observers have read-only access and are free.

Questions

Questions from legal teams

AI-assisted. Human-approved.

See how your next matter could be planned.

Tell us about the kind of engagements your team runs and we'll walk through the workflow together.

Talk to us about your workflow View the example matter plan
Get Started

Get your first plan in under 2 minutes.

Join thousands of professionals who save hours every week with our AI planner

Join the planning revolution